Your order desk shouldn't be retyping PDFs into the ERP.
Orders and vendor price files arrive in every format there is. We read them as they land, match them against your item file, and hand your team a draft to approve.
Built by an engineer with five years on catalog and inventory systems, at a scale of billions of items.
Boston based Talk to the engineer who builds it
Vendor price list, received Tuesday
7 of 212 lines shown 3 need review
| Code | Description | New | Status |
|---|---|---|---|
| ROM-24 | Romaine hearts | $31.00 | Matched |
| SAL-10 | Salmon fillet, skin-on | $94.00 | Matched |
| AVO-48 | Hass avocado | $52.75 | New item |
| TOM-25 | Tomato, vine ripePack size changed: 25 lb → 20 lb | $32.40 | Needs review |
| CHK-40 | Chicken breast, boneless | $124.50 | Matched |
| OIL-35 | Canola oil, fry | $38.90 | Matched |
| CHS-06 | Mozzarella, whole milk | $108.00 | Matched |
ROM-24 Romaine hearts
24 ct, 12/cs
$28.50$31.00+8.8%Matched
SAL-10 Salmon fillet, skin-on
10 lb
$94.00$94.00—Matched
AVO-48 Hass avocado
48 ct
—$52.75newNew item
TOM-25 Tomato, vine ripe
25 lb → 20 lb
$36.00$32.40pack changedNeeds review
Pack size changed: 25 lb → 20 lb
CHK-40 Chicken breast, boneless
40 lb
$118.00$124.50+5.5%Matched
OIL-35 Canola oil, fry
35 lb jug
$41.20$38.90-5.6%Matched
CHS-06 Mozzarella, whole milk
6/5 lb
$102.00$108.00+5.9%Matched
Nothing is written until somebody approves it.
The price file teardown
Text or email us one vendor price file. Within a day you get back the matched update: old price, new price, what moved, what's new, and what we couldn't match with confidence. No call required, no charge, and we don't keep the file.
If it's useful, we'll talk about doing it every month. If it isn't, you got a free look at your own data.
Or email it to hello@codebrewlabs.io.
What it costs you today
A 600-line price file takes one person most of a day to key in. At four vendors a month that's a week of someone's time, and the mistakes don't show up until a customer disputes an invoice.
First file back in a day. Running against your live catalog in two weeks.
Today, and after
What it looks like today
The file lands in somebody's inbox. That person opens it next to your item screen and works down the list, one code at a time, until the prices match. It takes an afternoon, it happens again next month, and the errors show up later on an invoice.
What changes
The file goes in as it arrives. We read the line items, match them against your item file by code, description, pack size, or whatever your catalog actually keys on, and flag what we can't match with confidence.
What comes back is a reviewed update: old price, new price, the items that moved, the items that are new, the ones that need a human eye. Your team approves it before anything is written. That approval step does not go away.
This is built for one kind of company
Food and beverage distributors, wholesalers, and specialty importers doing $5M to $40M, where the order desk is a handful of people and the ERP was set up years ago by someone who no longer works there.
If your orders arrive in six different formats and somebody retypes all of them, we should talk. If they don't, we're probably not useful to you.
What it doesn't do
- It doesn't touch your customers.
- It doesn't answer your phones.
- It doesn't replace your order desk.
It fits alongside the ERP you already run rather than replacing it. We read what your system exports and hand back what it can import. Nobody is migrating off anything.
Start with one vendor
We take a single vendor's price file, wire it end to end, and run it for a month. Scoped up front, and if the review queue isn't faster than what you do now, you don't continue.
You talk to the engineer who builds it. Based in Boston, working with distributors across Greater Boston.
Questions people ask first
- What does it cost?
- We scope it before we quote it, and the teardown tells us most of what we need. If automating your case isn't worth the money, we'll say so before you spend anything.
- Where does our data go?
- It's processed and it isn't kept. No vendor pricing, no customer list, nothing sold or used to train anything.
- Do we have to change our ERP?
- No. We read what your system exports and hand back what it imports. Nobody migrates off anything.
- What if it gets something wrong?
- It flags what it isn't sure about instead of guessing, and your team approves everything before it's written. A wrong match becomes a question, not an invoice.
- How long until it's running?
- First file back in a day. Live against your catalog in about two weeks.
- What if you get hit by a bus?
- You own the code and the documentation from day one. Nothing runs on a machine you can't get to.
See it on your own price list.
Send one file. You get the update it turns into, and we delete the file once you have it.
Boston based Talk to the engineer who builds it